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Privacy notice for applicants in Nets Group

 

This privacy notice (the "Notice") sets forth how Nets Group* (hereinafter "Nets", "we", "us") will use the information Nets obtain when you

  1. apply for a position through the career site;
  2. proceed to the pre-employment screening as part of the final candidate pool; or
  3. want to be included in our candidate database for a potential position.

 

*Nets Group: Nets Denmark A/S, Klausdalsbrovej 601, 2750 Ballerup CVR: 20016175, CCV Switzerland SA, Route des Avouillons 30, 1196 Gland, Schweiz, Concardis Austria GmbH, Triester Strasse 10, 2334 Vösedorf, Concardis GmbH, Helfmann-Park 7, 65760 Eschborn, Concardis Payment Gr GmbH, Helfmann-Park 7, 65760 Eschborn, Concardis Schweiz AG, Leutschenbachstrasse 95, 8050 Zürich, CPG Sales GmbH, Helfmann-Park 7, 65760 Eschborn, CPG Service GmbH, Helfmann-Park 7, 65760 Eschborn, Dotpay Sp. z o.o., ul. Wielicka 28b, 30-552 Warszawa, eCard S.A., ul. Czackiego 40793, 00-043 Warszawa, Edigard AS, Kjøita 6, Kristiansand S, 4630, Nets Branch Norway A/S, Haavard Martinsens vei 54, 0978 Oslo, Nets Branch Sweden, Lumaparksvägen 11, 120 31 Stockholm, NETS CEE d.o.o., Slovenčeva ulica 24, 1000 Ljubljana, NETS CEE Ltd, Radnička cesta 50, 10000 Zagreb, Nets Denmark A/S Finnish Branch, Teollisuuskatu 21, Helsinki, Nets Estonia AS, Tartu mnt 63, 10115 Tallinn, Nets Infrastruktur, Haavard Martinsens vei 54, 0978 Oslo, Nets Sweden AB, Lumaparksvägen 11, 120 31 Stockholm, PAYPRO SPÓŁKA AKCYJNA, Kanclerska, 60-327 Poznan, Paytrail Plc, Lutakonaukio, 40100 Jyväskyla, Poplatek OY, Linnoitustie 4 B, 02600 Espoo, Poplatek Payments OY, Linnoitustie 4 B, 02600 Espoo, RatePAY GmbH, Franklinstraße 28-29, 10587 Berlin, Signaturgruppen A/S, Inge Lehmanns Gade, 8000 Aarhus C, Storebox ApS, Lyngbyvej 2, 2100 København Ø, UK LLC, 35 Great St. Helen's, London EC3A 6AP and every other company within the Nets Group at any given time

 

Why do we process your personal data?

We only process your personal data for recruiting and hiring purpose. Specifically, we will process your personal data

  • to consider your application in respect of a role for which you have applied;
  • to consider your application in respect of other roles if relevant;
  • to communicate with you in respect of the recruitment process;
  • to assess your skills, qualifications and background for a particular role;
  • to evaluate you in the pre-employment screening process as part of the final candidate pool; and
  • to anonymize your personal data and use the anonymized data for statistical purposes. All data will be processed confidentially and will be used for identifying future applicants to fill vacancies or assignments within Nets.  

 

What kind of personal data do we process?

Nets will collect and process the following personal data about you as an applicant:

  • Your name and contact details (e.g. salutation, first name and last name, email address, phone number, city and ZIP code, country of residence, nationality);
  • Your account details (such as username and password) to the recruitment portal in which you have submitted your personal data;
  • Your CV data (e.g. qualifications, experience, information relating to your employment history, skills and experience);
  • Your correspondence details if you contact us (e.g. via chat platforms such as Instant messengers, SMS or similar);
  • Organizational data in case of internal applications (e.g. email address);
  • Your IP-address, which device and operating system you are using (smartphone, PC, Mac, Windows, Mac OS, etc.) and how you use our recruitment platform (e.g. whether you are able to complete your application, which part of the recruitment platform you are using, etc.);
  • Personal data generated by interviewers and recruiters, based on their interactions with you or basic Internet searches (e.g. data from profile on LinkedIn) if compliant with local law;
  • Personal data provided by third-party headhunters and recruitment agencies, recruitment assessment providers for personality tests (if such are conducted by Nets or on behalf of Nets); or job-search websites, where applicable. In such cases of use of third-party providers, you will be duly notified in advance.

 

What are the legal bases for processing your personal data?

All EU/EEA countries despite DACH-region

Our processing of your personal data listed above is based on your consent (GDPR Article 6, litra a) which you separately have given prior to submitting your personal data to us. 

Where specific information about applicants must be processed in order to comply with local law, we rely on GDPR Article 6, litra c and the local legal basis.
 

During the recruitment process we may also contact you directly via SMS or WhatsApp, if applicable. Such contact is merely for practical coordination purposes.
 

You are not required to provide us with all personal data proposed during the recruitment process. However, if you decide not to provide us with the necessary personal data, we may not be able to consider you for a position.
 

DACH-region
Our processing of your personal data listed above is based on GDPR Article 6, litra b (Germany, Austria) and Art. 5 (3) DSG (Switzerland) as the processing is necessary in order to take steps at the request you prior to entering into an employee contract.
 

During the recruitment process we may also contact you directly via SMS, if applicable. Such contact is merely for practical coordination purposes.
 

You are not required to provide us with all personal data proposed during the recruitment process. However, if you decide not to provide us with the necessary personal data, we may not be able to consider you for a position.

 

Where do you get my personal data from?

First and foremost, we collect your personal data from you via the recruitment platform (Smart Recruiters) in which you have provided the required personal data.
 

We may collect personal data about you, which is provided by third-party headhunters and recruitment agencies, recruitment assessment providers for personality tests (if such are conducted by Nets or on behalf of Nets) and/or job-search websites.
 

Further, we collect personal data about you generated by interviewers and recruiters, based on their interactions with you.
 

We might collect personal data about you via basic Internet searches (e.g. data from profile on LinkedIn; chats from Instant messengers) unless local law prohibits this. In that case, Nets will not perform such searches.

 

Who receives my personal data?
Your personal data and your applicant profile can be viewed by the recruiting and human resources department and the specialist department involved in the selection process at Nets. In principle, only those persons who need access to your data for the proper conduct of our application process have access to your data.
 

We use the service provider Smart Recruiters for the hosting, operation and maintenance of our applicant management system. You can view the Smart Recruiters data protection declaration here: Privacy Policy | SmartRecruiters. Smart Recruiters is a data processor of Nets and they are obligated to protect your personal data in the same way as Nets does.
 

Personal data is stored on servers maintained by Amazon Web Services in Frankfurt (Germany, European Union) and subject to security safeguards which are continuously audited, with certifications from accreditation bodies across geographies and verticals. You can read more about Amazon Web Services' security and compliance here: Cloud Compliance - Amazon Web Services (AWS).
 

Nets uses several data processors in the recruitment process. This includes assessment centers, such as providers of personality tests, which may have access to your personal data such about your name, e-mail and test result. In such cases, you will also be asked to give consent to personality tests to such assessment centers as data controllers which they will share with us. We also use several IT-providers for operation and management purposes associated with the recruitment process. Your personal data will be accessed by service providers that perform such services on behalf of Nets. All data processors of Nets are obligated to protect your personal data in the same way as Nets does.

 

Nets is part of an international group of companies with cross-national cooperation of employees in their functions. When filling positions it is possible that the selection process involves persons, who work in a different company of the group of companies than the one for which you have applied. It is therefore also possible that in such cases applicant information will be passed on to other companies within the group of companies during the selection process.

 

When we transfer to Nets' group entities in Switzerland, we rely on the GDPR Article 45 as a legal basis for transfer. When Nets group entities transfer back to Nets entities within the EU, the legal basis of transfer is DSG Article 6(2), litra g.

When is my personal data deleted?
Provided that you have given your consent, Nets will keep the information created for the purpose of processing the application for a specific vacancy for six months. If your consent is the legal basis for processing, Nets will delete your personal data whenever you withdraw your consent.

Where specific personal data about applicants must be retained in order to comply with local law, we rely on GDPR Article 6, litra c and the local legal basis for keeping such personal data.

We will keep information about the fact that you gave and withdrawn your consent in accordance with local law when applicable.

Provided that you have given your consent to be part of our talent community, Nets will keep your contact details and Curriculum Vitae for 24 months with the purpose of contacting you if Nets assess that your profile will be fit for another vacant position within the Nets Group. During this period Nets may contact you directly or through recruitment campaigns to provide information about potential career opportunities within Nets.

Upon the expiration of the data retention period (6/24 months), Nets will provide you with an opportunity to update your Curriculum Vitae and other information and to renew your consent. Local business units in the Nets Group may keep your data for longer than 6/24 months if required by local law.

Upon registration, you will be given the opportunity to create your own "Smart Profile". With this you can get access to edit or delete the data registered. You will also have the option to initiate a request to delete your data stored with Nets.

What are my rights?

As a data subject, you have several rights which you may use at your convenience:

  1. You have the right to request access to and rectification or erasure of your personal data.
  2. You also have the right to object to the processing of your personal data and have the processing of your personal data restricted provided that processing is based on the legitimate interest of Nets.
  3. If processing of your personal information is based on your consent, you have the right to withdraw your consent at any time. Your withdrawal will not affect the lawfulness of the processing carried out before you withdrew your consent.
  4. You have the right to receive your personal information in a structured, commonly used and machine-readable format (data portability).
  5. You may always lodge a complaint with a data protection supervisory authority in the EU/EEA member state of your habitual residence, place of work or where the alleged infringement has taken place. You can find the contact information of data protection supervisory authorities in the countries in the Nordics, the Baltics, Germany, Austria, Switzerland, Croatia, Slovenia and Poland below or at the website of the competent data protection supervisory authority, where you may choose to lodge your complaint. See the contact information below:


There may be conditions or limitations on these rights. It is therefore not certain for example you have the right of data portability or to be deleted in the specific case - this depends on the specific circumstances of the processing activity.
 

You can take steps to exercise your rights by submitting your request here: https://www.nets.eu/gdpr/dsr
 

Contact us
The contact details of our Data Protection Officers are:

 

Nordic and Balticsdpo@nets.eu
Nets Estonia ABerik@estcard.ee
Germany, Austria and SwitzerlandDPO-DACH@nets.eu
Nets CEE (Croatia and Sloveniadpo.CEE@nets.eu
Polandiod@przelewy24.pl 

 

For questions of a more general character you can write to us here

 

Most recent update 27-05-2021.